SIEVO PO ANALYTICS

Unlock more savings with forward-looking purchase order visibility

Manage commitments, mitigate risks, and drive value with a single source of purchase order (PO) truth for Procurement, Finance, and Supply Chain 

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Don’t get blamed for wasted savings, supplier blind spots, and inaccurate planning due to insufficient PO data visibility

 

 

Variances in price and quantity between POs and invoices go unnoticed, wasting the effort invested in negotiated prices

Without the data, it’s almost impossible to hold suppliers accountable and manage performance effectively

Manual tracking, maverick buying, and non-compliant purchase processes create operational blockers and increase costs

No clarity on open commitments and budget backlogs result in unreliable financial planning and forecasting

Improve your purchase-to-pay process with the complete visibility into your purchase order lifecycle

po value overview

Understand your purchasing patterns and open commitments

  • Easily manage your purchasing backlog with a holistic overview of your PO values by category, organization, and supplier
  • Keep track of goods and services yet to be invoiced and share future liabilities with Finance to manage cash flow
  • Share open commitments with Supply Chain by value or quantity and supplier location to ensure timely delivery and prevent disruptions
po vs invoice variance

Improve supplier reviews with granular PO status & invoice variance visibility

  • Dig deep into your purchase orders and review the status from various angles, e.g., by PO header or PO line versus value, quantity, or count
  • Share PO statuses with Supply Chain so they can proactively manage inventory, logistics, etc.
  • Identify differences between the PO and its respective invoice and discover the variance impact in price, quantity, and value
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Opella leveraged Sievo to reach 87% PO coverage, cutting maverick spend by 43% in one year.

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Marie-Pierre Goyenetche Chief Procurement Officer at Opella (Sanofi Consumer Healthcare)

process optimization

Identify where the PO process needs improvement & reduce maverick spend

  • Discover what to optimize first with an overview of process cost vs. order value by categories and organizations
  • Monitor internal order process compliance and share with Finance the identified sources of non-compliant activity such as after-the-fact POs or split orders to reduce maverick spending
po price opportunities

Capture more savings with global & local PO price opportunities

  • Uncover savings opportunities by identifying different prices paid for the same item across various suppliers and regions
  • Find the most affordable suppliers for each category through Sievo’s supplier recommendations within your supplier base

Bridge the gaps between Procurement, Finance, and Supply Chain with Sievo PO Analytics

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Capture more savings with better purchase-order lifecycles

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Improve financial accuracy & budget control

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Build a predictable, agile & resilient supply chain

Maintain control while Sievo takes over the responsibility

Sievo is the only procurement analytics provider that takes end-to-end data accountability - while delivering industry’s highest data quality. This is reflected in the fact that our customers gain on average 63x ROI and Spend Matters has awarded us best-in-class Data Management for multiple consecutive years.

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Want to know more about Sievo’s data cleansing capabilities? Check out Sievo Data Cleansing & Categorization ↗️
Curious about Sievo’s data extractions and data enrichment capabilities? Check out Sievo Integrations ↗️

Spend Analytics + PO Analytics = backwards & forward-looking spend visibility

To meet the growing procurement mandate, Sievo Spend Analytics can be easily scaled with add-ons such as PO Analytics.
Interested to know more about the benefits of Spend Analytics? Check out Sievo Spend Analytics ↗️
 


Use cases


Sievo Spend Analytics
invoice-based
(what has been spent)


Sievo Spend Analytics + PO Analytics
invoice + purchase order-based
(what has been spent + what is committed)
Get full spend visibility, track payment terms and working capital opportunities, and more
Receive predictive insights on cost savings, payment term opportunities, tail spend optimization, etc.
Gain insights, recommendations and benchmarks by enriching with third-party data and community data
Track PO values, open commitments, and analyze PO backlog
Analyze POs vs. invoice variances and monitor PO process compliance
Assess future financial risks by understanding un-invoiced commitments
insights

Protect your procurement savings & processess with non-PO spend Insights

  • Reduce costs and optimize processes with predictive insights on high non-PO spend areas and trace the source by e.g., organizations or categories
  • Quickly review key analytics for each Insight over set periods (e.g., last 3 or 12 months)
  • Minimize risk by acting immediately with guided actions, like creating an initiative or sharing Insights, to address compliance and supplier issues

Frequently Asked Questions (FAQs)

What are the key benefits of Purchase Order (PO) Analytics?

Purchase order analytics provides forward-looking visibility into committed spending before invoices arrive. By leveraging such data, PO Analytics provides a forward-looking view of a company’s spending, with benefits including:

  • Understanding your purchasing patterns and commitments: Gain visibility over the whole purchase order lifecycle and future liabilities

  • Improve supplier performances: Hold suppliers accountable with granular PO status and invoice variance visibility

  • Optimize purchase order processes: Ensure compliance and reduce maverick spend with visibility into after-the-fact POs or split orders

  • Gain more savings opportunities: Receive purchase order consolidation opportunities that streamline processes and analyze discrepancies between PO and invoice details

What is the difference between PO Analytics and Spend Analytics?

PO analytics and spend analytics serve complementary purposes. Spend analytics examines historical data from posted invoices, showing what has already been spent. PO analytics focuses on raised purchase orders, revealing what is committed but not yet invoiced. Because different data types are used, enterprises gain both backward- and forward-looking spend visibility.

Who should use PO Analytics and how?

Three departments benefit most from PO analytics.

  • Procurement: better savings realization and process efficiency
    • Protect negotiated savings and reduce maverick spend

    • Optimize the purchase-to-pay process

    • Capture more savings via price benchmarking

  • Finance: stronger financial accuracy and budget control

    • Clear view of open commitments and future liabilities

    • Improve financial planning and forecasting

    • Transparency into compliance and process risk

  • Supply Chain: more predictable, agile, and resilient operations

    • Visibility into open orders and delivery risk

    • Better supplier performance management

    • Stronger collaboration across functions

 

Can PO analytics help with supplier management?

Yes, PO Analytics enables stronger supplier management through several ways:

  • Better supplier performance reviews through granular PO status and invoice variance visibility

  • Hold suppliers accountable for price and quantity through variances between the PO and their invoice

  • Identify best and worst suppliers for each category by detecting price differences across regions and suppliers, as well as using Sievo’s supplier recommendations to find the most cost-effective suppliers within your supplier base

  • Support supply chain reliability by sharing detailed open orders and backlog with Supply Chain so they can manage inventory and logistics, as well as use delay or partial-delivery patterns as input into supplier risk assessments and contingency planning

What are the common challenges in PO analytics?

Organizations face three main PO analytics challenges from data, process, and governance:

  • Data: fragmented PO data across systems, poor or inconsistent PO master data, mixing POs with invoices and spend without clear logic, and manual Excel-based analysis
  • Process: high share of non-PO and after-the-fact POs, inconsistent PO creation practices, and limited visibility into PO lifecycle
  • Governance: different numbers between Procurement, Finance, and Supply Chain, and a weak linkage to business outcomes

Sievo addresses all of this through end-to-end data accountability and best-practice dashboards, resulting in high user adoption. Sievo's PO Analytics improves your purchase-to-pay processes and bridges the gaps between Procurement, Finance, and Supply Chain.

Ready to see how your Purchase Orders can help you save more?

Book a call with us and we'll be in touch.