Data & Analytics

Optimizing M&A Spend Management: Challenges, Strategies, and Opportunities

In mergers and acquisitions (M&A) transactions, navigating spend management can be a complex and challenging process. Companies must take a holistic view of combined spend, integrate disparate systems and processes, and establish guiding principles for procurement. By leveraging spend analytics, companies can identify areas of opportunity, and make informed decisions to achieve cost savings and efficiency.

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Updated: Aug 22, 2023

Mergers and acquisitions (M&A) can be complex, involving a myriad of considerations and potential pitfalls. One area that requires particular attention is spend management, which encompasses procurement, purchasing, and other financial activities related to spending. In this blog post, we'll explore some of the challenges associated with M&A in the context of spend management, what to consider when navigating this process, and how spend analytics can provide valuable insights and opportunities. 


Taking a Holistic View of Combined Spend in M&A Transactions

There are a few key considerations that you should keep in mind when undergoing an M&A transaction. One important consideration is to take a holistic view of the combined spend of the two companies. This means looking at all spend categories and identifying areas where there may be overlap or inefficiencies. By taking this approach, companies can better understand the full scope of their spend and make informed decisions about where to prioritize their efforts. 

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Integrating Disparate Systems and Processes in M&A Spend Management

One of the biggest challenges in M&A spend management is bringing together two or more disparate systems and processes. In many cases, the companies involved in the transaction will have different procurement systems, supplier relationships, and contracts, which can create a great deal of complexity. This may involve creating a cross-functional team with representatives from both companies to assess the current state of each company's procurement function and identify opportunities for alignment. By taking a collaborative approach and involving key stakeholders in the process, companies can ensure that the integration process is efficient and effective. 

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Establishing Guiding Principles for Procurement and Spend Management in M&A

One way to address these differences is to establish a clear set of guiding principles for procurement and spend management. This could involve creating a shared vision for the combined company's procurement function, outlining key priorities and goals, and establishing clear criteria for decision-making. By establishing these guiding principles upfront, companies can help ensure that their procurement teams are aligned and that procurement decisions are made in a consistent and effective manner. 

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Aligning Company Culture and Priorities in M&A Spend Management

In addition to the challenges of bringing together disparate systems and processes, M&A spend management can also be complicated by differences in company culture and priorities. For example, one company may prioritize cost savings above all else, while the other may prioritize speed and efficiency. These differences can manifest in how procurement decisions are made, how contracts are negotiated, and how suppliers are managed. As such, it's important for companies to not only align their procurement processes but also to ensure that they are aligned in terms of their overall approach to spend management.

Don't miss out on how technology and data drive a culture shift in procurement! Dive into the changing world of procurement culture with our must-read article.

Addressing Redundant or Overlapping Spending in M&A with Supplier Relationship Management (SRM)

Another challenge in M&A spend management is the potential for redundant or overlapping spending. In some cases, the companies involved in the transaction may have duplicate contracts or supplier relationships, leading to unnecessary spending or missed opportunities for cost savings. This may involve reviewing existing contracts to identify areas where there may be redundancies or where costs could be reduced through consolidation. It may also involve analyzing supplier relationships to identify areas where there may be opportunities to leverage economies of scale or to negotiate more favorable terms. 

In some cases, it may be necessary to renegotiate or terminate existing contracts to align with the priorities and needs of the combined company. This can be a complex and sensitive process, particularly if there are long-standing relationships or contractual obligations that must be met. However, by taking a collaborative approach and involving key stakeholders from both companies in the process, it's possible to navigate this process effectively and arrive at mutually beneficial outcomes. Conversely, there may be areas where the companies are not currently spending money but should be. 

Discover the essential do's and don'ts of supplier relationship management and take your skills to the next level! Our article summarizes the key insights you need to know to succeed in this critical area

Leveraging Spend Analytics to Identify Opportunities in M&A Spend Management

Finally, it's important to leverage spend analytics to identify areas of opportunity and inform decision-making. Spend analytics uses data to gain insights into spend patterns, supplier relationships, and other key metrics. By analyzing spend data from both companies, companies can identify areas where there are opportunities for cost savings, areas where there may be redundancies, and areas where the companies can take advantage of economies of scale. This can help inform decisions around supplier relationships, contract negotiation, and other key aspects of spend management. 


Overall, M&A transactions can be complex and challenging, particularly regarding spend management. However, by taking a holistic view of spend, establishing clear processes for integration, analyzing supplier relationships and contracts, and leveraging spend analytics, companies can navigate this process more effectively and identify valuable opportunities for cost savings and efficiency. 

Navigating the complexities of M&A spend management can be daunting, but with Sievo as your analytics partner, you can have the insights and support you need to optimize your spend. Our spend analytics solution can help you identify cost savings, streamline supplier relationships, and find new opportunities for growth. Let us help you uncover the full potential of your spend and guide you through every step of your M&A transaction. Contact us today to learn more.


Jasmiina Toikka

Jasmiina is Head of Content Marketing at Sievo with broad expertise in procurement and category management.

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